The easiest way to keep track of all quality processes and documents is to compile them in an  electronic quality management system (QMS). A successful QMS outlines the key steps for processes and generates preventative measures in a timely way to ensure that the brand, organization processes and stakeholders’ interests are protected. Whether it’s to store SOPs, CAPAs, business data, etc., adopting a QMS is the best solution to help streamline an organization’s processes.

1. Save valuable time and resources by leveraging technology

While using traditional paper copies and binders is an effective way of tracking documentation, it can easily get overwhelming and time consuming. By implementing a QMS, your organization can compile all guides, reports, certifications, and other necessary documentation in one easily accessible software.

2. Save even more valuable time and resources by signing and distributing documentation electronically

With industry, and the overall traditiional work expectations, moving to remote or hybrid models, organizations can immensely benefit from equipping their QMS system with e-signature tools to efficiently share documents and increase productivity.

3. Easy access to regulatory and compliance documents for audits

Audits and inspections are a significant part of the life sciences industry. Your organization can use a QMS system to keep track of audit protocols, training guides, and required documentation, and even run mock audits scenarios to stay audit ready at all times.

4. Streamline your lifecycle management

Onboarding new employees, overseeing SOPs, and maintaining overall quality control… Paper based documentation often fails to stay current and efficient in managing these processes, especially for constantly growing organizations. QMS allows you to codify your workflows and ultimately streamline your lifecycle management while keeping it all in one accessible, secure space.  

5. Better reporting and business intelligence

Many QMS systems have built in data and analytics tools that identify patterns and trends from all data collected from your organization and warn leadership when there are unusual trends. This allows for organizations to be proactive about potential issues and allows teams to make better informed decisions, which prevents financial damage from crises.

6. Increased internal accessibility and more effective communication & collaboration

Using a QMS software not only allows for organizations to streamline processes but also internal communication as well by easy notifications and sending digital messages. While getting employees to collaborate might seem like a challenge, the easy communication tools a QMS is equipped with provides practical resources and eliminates challenges such as scheduling or logistical planning.

Check out our 7 STEPS TO BUILDING QMS article to take the first steps towards picking an implementing a QMS software.

Precision Technology is a subsidiary of Precision Talent Group, a woman-owned business.